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Timing
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Most entertainers require a specific date and time for the event, so they
know if they are available, can inquire into travel, availability and
costs.
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Accommodations |
For out of town performers you may be required to supply
accommodations. Performers may not be familiar with your city and
may require you to make their travel arrangements close to
performance venue. |
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Transportation |
Transportation such as flights, hotel and ground (car rental,
airport shuttle pickup) or performer providing their own car and
gas. |
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Type of Event |
Performer costs may range depending on the type of function, market
and if it is open to the public or is a private party. |
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Number of people |
Performers need to know the attendance so that they can properly
prepare their show to make it suitable and may advise you in any
additional requirements. A large venue may need a bigger sound
system and closed circuit television to display a speaker, while a
birthday party clown may charge depending upon the number of kids
and provide enough balloons and giveaways. |
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Budget |
Have a budget ready, even if you don’t want to disclose it. Be
prepared to make a commitment - it's just like buying a car - if you
come to kick the tires or have your check book ready. You can always
ask for an all-in price, where a performer provides you the final
fee without having to break it down. Some fees may be negotiable. If
a performer price is higher than your budget, let them know what the
budget is. Some performers may be willing to do the date for a
variety of reasons (kids going to college, putting food on the table
or just pure love for their craft) and you may get a higher caliber
performer for your event. |
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Cheaper...? |
Cheaper is not always better. You may get what you pay for or be
pleasantly surprised. It is not a certainty, that's why we recommend
doing your research before hiring. Pay attention to the performer's
experience level, which may reflect on the price. Entertainment is
what people remember the most - have it deliver the right message
for the right amount. |
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Deposits |
Most entertainers require a deposit to guarantee the date. This
allows them to get compensated for possible other dates being turned
away if you cancel. Performers, most times, will have several
inquiries for the same date. A deposit guarantees that your date is
being held for you. This is especially important during peak times
of holiday functions. |
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Location |
Location is an important aspect of how much performers may
charge. Select a venue or a list of possible venues for your date. Entertainers may charge
extra for travel fees, taxes,
equipment rental and supplies. |
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Audio and Video |
Many performers on our site provide online video for you to watch so
that you can make an educated decision about their appearance in
your venue.
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Promo Materials |
If you want additional materials, ask for them. Many can be printed
for presentation to your committee right from our site. |
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References |
Where the performer you are considering to book has worked before
and what feedback did they receive? |
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When to book? |
Last-minute bookings are always appreciated and help fill empty dates,
but we suggest to book your entertainment at least one month prior
to your event. |
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Time Frame |
Some performers have a minimum time frame that they book. Performer
may need that amount of time to present their program properly. |
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Block booking |
There is a way to lower your costs of booking a traveling performer.
It is to split the traveling costs with another venue, while
providing the performer with additional revenue. |
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Sound and lighting |
Make sure the performance area is properly lit for the type of show
being presented. Sound system has to be adequate for everyone to hear clearly. |
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Staging |
Performers may need a stage, stage area, risers or dance floor. Different types of
entertainment require special arrangements. Jugglers, for example, may need ample
space around them along with additional height requirements, while bands may require
raised staging for their setup. |
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Power |
If using Public Address systems for comedians, DJs and bands, make
sure there is enough power at the venue to accommodate the equipment
(unless it's a rave then everyone has a glow stick, but you will
need a portable power generator to make music). |
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Contingency Planning |
If your event is held outside - What will you do if it rains? Be
prepared for the unexpected and have a solid plan to make it work. |
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Event Schedule |
Prepare a list of what will take place and when. It helps knowing
the schedule. Speeches, food or even guest arrival may take longer
than expected - be prepared. |
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Can you...? |
Many performers offer different packages and will gladly accommodate
your requests. |
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Will you...? |
If in doubt ask. Performers have a lot of experience in dealing with
all sorts of situations. They may be your best resource to get
answers. |
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Contracts |
When in doubt – put it in writing, this way everyone knows what to
expect and what is expected of them. Most performers will have their
own contracts – read them carefully and don’t be afraid to ask
questions. Most contract problems can be easily resolved beforehand
simply by asking and or crossing out a clause after a clarification
has been made. |
FAQ
FAQ